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Planning a Learning Collaborative: Step Zero
March 26, 2014
This blog post is part of a series from the Alliance on designing a Learning Collaborative in your community. You can read the first post in the series here, where you'll find an explanation of how a Learning Collaborative works.
Since I started this series almost exactly a year ago, we’ve received quite a few inquiries from communities interested in conducting Rapid Re-Housing Learning Collaboratives. Today I’d like to address two important questions we often get, that thus far I’ve neglected to mention on this blog.
What will be the cost, in terms of time and capital?
Major costs associated with the Learning Collaborative are mostly around the two in-person meetings, including renting the meeting facility, refreshments for participants, meeting materials such as flip charts and print outs, and travel costs for the facilitator to and from meetings.
The other major cost associated with the Learning Collaborative is staff time. We (very roughly) estimated that the Learning Collaborative that the Alliance coordinated took approximately 237 hours of staff time over the course of a year.
How many staff will this take and what will the roles be?
There are two main roles involved, a facilitator and coordinator. Depending on how many Learning Collaboratives and how many organizations participate in each one, you may need more than one person for each of these roles. The Alliance is lucky enough to have a full-time meetings and events director who made meeting planning a breeze.
It is very important that the facilitator have a deep knowledge and experience with best practices for rapid re-housing programs, as well as experience with meeting facilitation and adult learning. While peer learning is an important part of the Learning Collaborative, participants greatly benefit from having an expert to call upon and troubleshoot issues during the change process. The main duties of the facilitator include leading the two in-person meetings, leading the monthly conference calls during the “action period,” and being generally available to advise participants.
- Coordination and Support
The most time-consuming administrative portion of the Learning Collaborative is the monthly data collection for approximately six months, increasing to weekly during the 100 Day Challenge. Some additional support tasks to keep in mind are meeting planning activities for the two in-person meetings, and coordinating and scheduling the monthly conference calls and any webinars or site visits during the “action period” phase.
View the Series: How to Plan a Learning Collaborative
- Resource: Sample Application
- Resource: Sample Metrics Chart
- Resource: Sample Description
- Resource: Everyone House Academy presentation
- Resource: Sample Pre-Work Packet
- Resource: Sample Learning Collaborative Agenda for First Meeting
- Resource: Sample Learning Collaborative PowerPoint for First Meeting
- Resource: Sample Learning Collaborative Action Plan Template