National Alliance to End Homelessness

Advocacy Resource | November 30, 2010

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You can use this sample meeting request as a template for your formal request for a congressional meeting.

PLACE ON YOUR LETTERHEAD

Attention Scheduler

TO: (SENATOR/REPRESENTATIVE X)
ATTN: (SCHEDULER)
CC: (STAFF PERSON WHO WORKS ON RELEVANT POLICY ISSUE)
FAX: (FAX NUMBER)
FROM: (YOUR NAME / ORGANIZATION)
RE: Visit from Constituents
DATE: (DATE)

Dear (SENATOR/REPRESENTATIVE X),

(TRY TO INCLUDE AN ESTIMATED NUMBER OF CONSTITUENTS AND/OR DESCRIBE WHO WILL BE COMING) will be in Washington, DC from (DATES AND REASON FOR BEING IN DC). We would like to meet with (SENATOR/REPRESENTATIVE X) and appropriate staff to discuss (POLICY ISSUE).

Preferably, we would like to schedule a time between (TIME AND DATE). I will call you to follow up in the next week to identify the best date and time for a meeting with the (SENATOR/REPRESENTATIVE). In the meantime, you can contact me at (PHONE NUMBER AND EMAIL).

(BRIEFLY DISCUSS INFORMATION ABOUT WHAT IS GOING ON LOCALLY, YOUR PROGRAM, OR MORE INFORMATION ON THE ISSUE YOU WISH TO DISCUSS.)

Thank you for your time. I look forward to the meeting in (MONTH).

Sincerely,