National Alliance to End Homelessness

Advocacy Resource | December 1, 2010

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You can use this letter as a template for drafting your note of thanks for the congressional meeting.

PLACE ON YOUR LETTERHEAD

(DATE)

The Honorable (FIRST AND LAST NAME OF MEMBER)
U.S. SENATE / U.S. HOUSE OF REPRESENTATIVES
Washington, DC (SENATE ZIP CODE IS 20510; HOUSE ZIP CODE IS 20515)
Attn: Scheduler and (STAFF PERSON WHO WORKS ON RELEVANT POLICY ISSUE)
FAX: (FAX NUMBER)

Dear (SENATOR/REPRESENTATIVE X),

I want to thank you for taking the time to meet with me while I was in Washington, DC last week. I greatly appreciate your efforts to advance federal policies that will allow communities like (CITY) to continue preventing and ending homelessness.

(RESTATE THE POLICY ISSUE.)

(SUMMARIZE ANY COMMITMENTS MADE. FOR EXAMPLE: STATE AN AGREEMENT YOU MADE TO SEND MORE INFORMATION, A COMMITMENT FROM THE MEMBER TO TAKE ANY SORT OF ACTION IN SUPPORT OF THE REQUEST, A COMMITMENT BY THE MEMBER TO VISIT YOUR PROGRAM, OR AN AGREEMENT THAT YOU MADE TO FOLLOW UP WITH HIS/HER OFFICE AT A PARTICULAR TIME.)

Thank you for your consideration of this request. I look forward to continuing to work with you on this crucial initiative and welcome any request for additional information.

Sincerely,