Sample Site Visit Briefing Memo

Icon

National Alliance to End Homelessness

Toolkits | December 1, 2010

Files: DOC | 26 KB | 1 page

You should fax or email this after the Member agrees to participate in a site visit, and at least a week prior to the event.

(PLACE ON YOUR LETTERHEAD)

(DATE)

To: The Honorable (FIRST AND LAST NAME OF MEMBER)
Attn: (DC SCHEDULER AND DISTRICT SCHEDULER)
CC: (DC STAFF MEMBER(S) WHO WORK ON YOUR POLICY ISSUE)
From: (YOUR NAME/ORGANIZATION)
Re: Tour of (PROGRAM NAME) on (DATE)

Dear (SENATOR/REPRESENTATIVE X),

(NUMBER) of your constituents, all key stakeholders in the state’s movement to end homelessness, are looking forward to joining you in a tour of (PROGRAM NAME) on (DATE) at (TIME). Participants include (LIST A FEW KEY PEOPLE).

PURPOSE: We would like to express our appreciation for your support of our work and demonstrate the progress we are making in reducing the number of people who are homeless in (COMMUNITY). We would also like to discuss how we can continue to work together to advance solutions to homelessness. Please consider using this event to announce your commitment to (EXPANDING RESOURCES FOR X PROGRAM OR ANOTHER POLICY ISSUE).

DRAFT AGENDA
(BEFORE/AFTER) the tour, we have a short presentation planned, and we would welcome your participation.

(INSERT YOUR DRAFT AGENDA WITH SPEAKER NAMES. IF YOU HAVE INVITED THE MEMBER TO SPEAK, BE SURE TO SPELL OUT WHEN YOU ANTICIPATE THE MEMBER SPEAKING AND WHAT YOU HOPE THEY WILL ADDRESS.)