Sample Site Visit Invitation

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National Alliance to End Homelessness

Toolkits | December 1, 2010

Files: DOC | 30 KB | 1 page

To invite your Member of Congress to do a site visit, send a formal invitation. You can use the sample invitation below as a template.

PUT ON ORGANIZATIONAL LETTERHEAD

(DATE)

The Honorable (FIRST AND LAST NAME OF MEMBER)
U.S. House of Representatives OR U.S. Senate
Washington, DC (HOUSE ZIP CODE = 20515; SENATE ZIP CODE = 20510)
Attn: (DC SCHEDULER AND DISTRICT SCHEDULER)
CC: (DC STAFF MEMBER(S) WHO WORK ON YOUR POLICY ISSUE)
Fax: (FAX NUMBER)

Dear (SENATOR/REPRESENTATIVE X),

On behalf of (ORGANIZATION), I would like to invite you to join us and several of your constituents on a tour of (PROGRAM NAME). We would like to take this opportunity to thank you for your support of our work to end homelessness, to demonstrate the success of local homelessness assistance programs, and to discuss how we can continue to work together to advance solutions to homelessness in (COMMUNITY) and across the state.

Using a solutions-focused intervention, (PROGRAM NAME) has ended homelessness for numerous (VETERANS, YOUTH, FAMILIES WITH CHILDREN, INDIVIDUALS, AND/OR PEOPLE WITH DISABILITIES) in our community. (INCLUDE INFORMATION ABOUT THE PROGRAM AND ITS SUCCESS AND PROGRAM-SPECIFIC OR NATIONAL COST-SAVINGS/OUTCOMES DATA.)

(TRY TO INCLUDE LOCAL INFORMATION ABOUT YOUR COMMUNITY’S PROGRESS IN ENDING HOMELESSNESS. FOR EXAMPLE, INFORMATION ABOUT:

  • YOUR COMMUNITY’S TEN YEAR PLAN TO END HOMELESSNESS;
  • DATA SHOWING REDUCTIONS IN HOMELESSNESS;
  • HOW YOU ARE COMBATING THE IMPACT OF THE RECESSION;
  • SUCCESS IN ENDING HOMELESSNESS AMONG VETERANS, FAMILIES, OR YOUTH; AND/OR
  • INTERESTING PARTNERSHIPS.)

We have invited nonprofit providers, key stakeholders, and program participants to join you. These individuals can provide insight into the incredible progress being made to advance programmatic solutions to homelessness in (COMMUNITY) and the importance of (POLICY ISSUE) to our community. Invitees include (LIST KEY PEOPLE WITH WHOM THE MEMBER OF CONGRESS HAS A RELATIONSHIP).

I understand that you are likely to be at home over the next congressional recess and hope that you will be able to attend a tour during that time. I will follow up with your scheduler to identify the best date and time and to provide further details regarding the agenda.

Sincerely,