Administrative and Development Associate

The National Alliance to End Homelessness is a nonprofit, non-partisan organization committed to preventing and ending homelessness in the United States. The Alliance works collaboratively with public, private, and nonprofit partners to develop and advocate for federal policy solutions, and to build state and local capacity to help communities across the country achieve their goals for preventing and ending homelessness. The Alliance is the leading voice on federal homelessness programs and policy.

The Administrative and Development Associate is charged with assisting in the implementation of the organization’s office systems and fundraising strategy. This position reports directly to the Chief Operating Officer and works in collaboration with the Director of Development and other administrative staff members.

Administrative Responsibilities

• Assist the Director of Administration and Finance in the management of office systems including assessing and updating office procedures. Duties include maintaining office equipment and facilities, and purchasing office supplies.
• Serve as primary contact to organization’s vendors; maintain purchase orders and vendor files. Duties may include negotiating contracts for office equipment purchase and maintenance.
• Process and track accounts payable and accounts receivable.
• Track and Input conference payments, follow up with registrants regarding payment when applicable.
• Input data and allocations into organization’s accounting system.
• Serve as primary contact for maintenance of organization’s database.
• Respond to inquiries from our audiences, both on and offline.
• Process incoming and outgoing mail.
• Provide administrative support to the executive management.
• Receive guests, answer phones, and perform other tasks as needed.

Development Responsibilities


• In coordination with the Chief Operating Officer and Director of Development, implement the Alliance’s individual donor strategy. Primary tasks include: writing thank you letters, writing quarterly donor e-newsletter, designing and distributing the mid-year update and year-end appeal, and tracking individual giving statistics.
• With assistance from the Director of Development, implement event sponsorship programs for the Alliance’s annual conferences and Awards Ceremony.
• Maintain donor database.
• Manage/update content on giving webpages on the Alliance’s website.

Qualifications


• Bachelor’s Degree.
• Enthusiasm about working on the project of ending homelessness in the United States.
• Exceptional communication and organizational skills.
• Strong goal and deadline orientation.
• Strong oral & written language skills.
• Strong computer skills, including experience working in content management systems, word processing, spreadsheet, accounting and database software.
• Ability to work in a dynamic small office environment.
• Ability to perform duties with only minor supervision.
• Office management experience and familiarity with accrual-based accounting and QuickBooks preferred.

Designation: Full-time, regular, nonexempt
Supervises: n/a
Supervised by: Chief Operating Officer


To Apply: Send résumé, detailed cover letter, and two writing samples to:
National Alliance to End Homelessness
Administrative and Development Associate
jobs@naeh.org